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ALC Review Committee
December 13, 2022
Rep Bragg: The Review Committee will be in session. And Kathy, it’s good to have you back, and we appreciate Katie filling in and did an excellent job. So it’s good to have you back with us. So we’re ready to get started.
BLR Staff: Thank you, good to be back. The first item on our agenda today, A1, this was a contract that was re-referred last month to this committee for teacher retirement. The agency is requesting that we defer on that until next month. They are working on some revisions and will be resubmitting that in the portal. So the first items that we’ll be looking at today are methods of finance. That’s our B packet. B1 is the letter from DFA referring 5 methods of finance over for your review. On the next page is the chart. The first ones are for ASU Jonesboro. Number 1 is for an overlay parking lot at North Park Quad, $459,747. They note that they have university reserves for all of these projects that they’ll have. ASU Jonesboro, number 2 for the student union reroofing, that’s $267,409. The third one, still with ASU Jonesboro, Dean Street roadway lighting and cameras to provide camera and roadway lighting on that location, $463,131. And then the fourth one, ASU Jonesboro for their Equine Center parking lot lighting and cameras, and that’s $345,644. The fifth one there is for SAU Tech. This is an MOF for the Arkansas Fire Training Academy’s burn building construction to begin initial planning, design, and construction of a burn building for training purposes. As you’ll see, it was originally– we saw it for $20,000. That was when they were doing some of the evaluating, and now that they have revised the total cost, it’s $482,000. This morning, you saw the governor’s restricted reserve fund letter for the funding of this project– was on the Peer agenda this morning. So those are the methods of finance on today’s agenda.
Rep Bragg: Okay, seeing no questions, these items will stand reviewed.
BLR Staff: The next item on the agenda is an alternative delivery construction project. These are the construction projects over $5 million. And this is C1, it is for the University of Central Arkansas for the Burdick Hall rebuilding to rebuild that due to fire damage on the University of Central Arkansas campus. May 22nd, there was a fire inside the deli storage area. It was an electrical outlet that started the fire that evening. They have selected Nabholz to be the contractor. They received four proposals and they interviewed three contractors. The design professional for this project is Stocks-Mann. Total project cost is going to be a little over $12 million. They have capital reserves for 20% of it, and because it was a fire, they have insurance proceeds of 80% to cover that cost. That is the alternative delivery construction project on today’s agenda.
Rep Bragg: Okay, seeing no questions, this item will stand reviewed.
BLR Staff: The next item on the agenda are discretionary grants, and the first ones will be from the Department of Health on page D1. The first one there is for increase Rapid PCR COVID testing and testing capacity. That is federally funded. The second one, also federally funded, is to build community capacity to reach disproportionately affected populations with effective culturally competent communication and resources. Numbers 3 and 4 are both the same. They’re both federally funded for expanding testing and vaccinations among populations at higher risk that are underserved. That takes us over to page 2, grant number 5. This is a federally funded grant working to ensure equitable access to care for pre and post COVID-19 patients partnering with the Mexican Embassy, it says. Number 6 is a grant for expanding access to primary care prevention in the aftermath of COVID-19. Number 7, host a four-hour COVID-19 training community and program staff project. This one is also 100% federally funded. Number 8 is a federally funded grant to build and sustain access, equity, and services for HH, that’s Harbor House Incorporated, clients by implementing and coordinated holistic approach to COVID-19. Number 9 on page 3 is to develop a health and literacy platform. The next grant on page 4 is to reduce the spread of COVID in underserved communities. Number 11 is to assist in the development of health, education, prevention, and promotion materials. Number 12 is a grant with Harp’s Foods, and this is for delivery of medication therapy management training in pharmacies in medically underserved counties in the state.
BLR Staff: On page D5, numbers 13 through 16 are all going to be the same, federally funded. They’re amendments to existing grants, and they are to continue to reduce the new HIV infections in Arkansas by providing voluntary testing and counseling, outreach, education, and link to care for high-risk populations. And those are all of the grants for the health department. Starting on page 7 are grants for DHS. Numbers 1 through 3 are going to be the same. These are all amendments to existing grants. These are funded by state funds and they are to improve the quality of life for adults with disabilities. Number 4 on page 8– actually, grants number 4 through 20 are all the same. These are all federally funded and they are to assist in increasing the availability of quality early care and education in communities with an identified shortage or no service for infants, toddlers, and school-age children. That takes us over to page 13, grant number 21. This is the last one for DHS. This one is to recruit and retain resource parents and to provide tangible supports to children and families impacted by foster care in Arkansas. Those are all the discretionary grants on today’s agenda.
Rep Bragg: Seeing no questions, these items will stand reviewed.
BLR Staff: Mr. Chairman, the next group of items on the agenda will be contracts. The first page, which is E1, this is the letter from Secretary Rouse noting that no contracts that have been submitted by his agency for today’s agenda, on their face, appear to have been procured in violation of Arkansas procurement law. So we’ll start with construction-related contracts, E1. This is on page 2. The first one is for Arkansas Tech. This is a contract that they have for the renovation and possible expansion of the Ozark Industrial Controls building. Number 2, UA Fayetteville. This is architect fees for the silicon carbide fabrication lab project. And then UALR, number 3, is to provide architectural design services for the Little Rock Trojan Way promenade and library plaza renovation project. Number 4 is UAMS. This is their amendment to a design services contract for the outpatient center pharmacy. Number 5, this is the contract with Stocks-Mann Architects for the architectural design services that are going to be needed for Burdick Hall. This is rebuilding of the hall that I mentioned that had had the fire damage. We saw the alternative delivery method contract earlier in item C. Those are all of the construction-related contracts on today’s agenda.
Rep Bragg: Okay, seeing no questions, these items will stand reviewed.
BLR Staff: Intergovernmental contracts, they begin on page 4. Numbers 1 through 3 are all going to be the same. They’re for UALR and they are each to provide entrepreneurial and small business services to designated geographic territories. And that happens to be all of the contracts between state agencies.
Rep Bragg: Okay, seeing no questions, these items will stand reviewed.
BLR Staff: The next group of contracts that we look at are the out-of-state contracts. So beginning on page 6, the first one is for the Agri Department. This is an amendment to an existing contract for soil fumigation services. Number 2 is Community Corrections to provide electronic monitoring of offenders through radio frequency monitoring and satellite monitoring and remote tracking. Number 3 is DFA racing. This is a contract for veterinary services. Number 4, DTSS Building Authority. This is the contract that they have for janitorial services for BG Hendrix Building. That’s in Fort Smith. Number 5 is the health department with information management services. This is an amendment to the existing contract to develop, customize, and maintain the surveillance, epidemiology, and end results database management system. And that’s for the Arkansas Central Cancer Registry. Number 6 is a contract for DHS. It starts the contracts for DHS. This first one is to continue temporary employment services– the amendment to the existing contract. Number 7 is a contract with Deloitte. This is an existing contract where they are continuing implementation of systems integrator for integrated eligibility and benefits management system. Number 8 is DHS with GLI Capital. This is to continue professional workforce development and training services in support of Pulaski County’s Child Welfare system.
BLR Staff: Number 9, DHS. This one is an amendment to an existing contract to continue development, implementation, and maintenance of a new comprehensive child welfare information system. Number 10, this is a contract amendment for DHS for some intensive in-home services. Number 11, and this is on page 10, is for a DHS contract for home studies. And on this one, number 11, you’ll note that there is no dollar increase in this contract. We’re seeing it today because there’s a change in scope. They’re revising the service area. Number 12 is the same type of thing. No additional money is being amended for the contract but the revised service area for the contract with DHS. Number 13 on page 11, this is for comprehensive residential treatment services for youth under the age of 21 throughout the state. That’s an amendment for a DHS contract. Number 14 is a contract amendment for intensive in-home services. Number 15 is an amendment to an existing contract with DHS for onsite reviews on the integrated eligibility and benefits management solutions, and other enterprise solutions. Number 16 on page 12, DHS. This is for updating the scope to include implementing services for Spanish language call access. And this one also is adding $64,000 to the existing contract.
BLR Staff: Number 17 is a DHS contract with Optim. This is to include cloud migration for the contract for decision support and management administration reporting system. Number 18 is a contract for the insurance department to provide for purchase of a workers compensation claims administration software system for Arkansas state government employees workers compensation claims. Number 19, and this is on page 14, UA Community College at Hope. This is for a strategic enrollment planning consulting to develop a strategic enrollment plan for that university. UA Fayetteville, starting on page 14 number 20, is for operational leadership and support for office of sponsored programs. Number 21, for management of short-term operating funds. And this one is for UA Fayetteville, and again that’s management of short-term operating funds due to additional services by the contractor. And those are the out-of-state contracts.
Rep Bragg: Okay, seeing no questions, these items will stand reviewed.
BLR Staff: The next group of contracts are in-state contracts. The first one on page 16, Community Correction. This is to provide 24-hour-a-day licensed transitional housing program. The second one, also, Community Correction– 2 and 3 both are Community Correction and they’re for transitional housing contracts. Number 4 is the Correction Department. And this is for an aviation company for increased funding due to increase in fuel costs, parts, and maintenance. Number 5 is the crime lab. And this is an increase to add fuel surcharge to the contract. And this is for the cadaver transport services. Number 6, DFA revenue services for janitorial services. Number 7, DTSS Building Authority. This is for janitorial services at 900 West Capital. Number 8 on page 18 is the Health Department. This is for transportation and disposal of medical waste. Number 9 is another one of the DHS contracts that is not adding any money but is a revised service area for home studies. Number 10 is also one of those contracts where it’s a revised service area for adoption summaries.
BLR Staff: Number 11 is DHS with Piney Ridge. This is for qualified residential treatment program, an amendment to the existing contract. Number 12 with the Bridgeway is for comprehensive residential treatment services for youth under the age of 21. Number 13 ,also with UHS of Benton, which is comprehensive residential treatment services, again for youth under the age of 21 throughout the state. Number 14 is another one of the DHS contracts that is amending the service area. And this one’s for home studies. Number 15 with Gainwell Technologies. This is an amendment to the existing contract to add Our Home phase 2 to that contract. Number 16 on page 21 is the insurance department for workers compensation managed care. Number 17, UA Fayetteville, for facility management services with Powers of Arkansas. Number 18 and 19 are both going to be for UALR and these will be for contracts to develop a statewide faith-based anti-stigmas, alcohol, tobacco, and other drugs prevention campaign. And that takes us to page 23, contract number 20, workforce services. And this is for their janitorial services for number 2, Capitol Mall building. Those are all the in-state contracts.
Rep Bragg: Okay, seeing no questions, these items will stand reviewed.
BLR Staff: Mr. Chairman, the next items are our reports. And I’ll just mention that there is a report for contracts that were previously reviewed services contracts with a material change– no, with no material change. F2 is the listing of contracts that are executed contracts under the threshold. And then the last one is, I guess– the last one is F3, and there’s just one of them for critical emergency procurement dealing with onsite PCR testing. Then the only other item on our agenda today is an approval item under other business as required by code. Office of State Procurement is providing us with an approval item. It’s for Arkansas Tobacco Control. And they routinely lease vehicles using funding from the Food and Drug Administration, FDA grant. And the FDA grant fully funds the vehicle leases from federal tobacco user fees, but it prohibits them from using those funds to purchase vehicles. So this is to renew for an additional four years the renewal lease that they have for their vehicles. And it is with Enterprise Rent a Car. On page 2 of item 8, you’ll see that it’s 100% federally funded. As I said, it’s to lease 5 midsize sedans for certified law enforcement officers to conduct federal tobacco inspections across the state. It’s for 48 months. There are 5 midsized sedans at $747.40 per vehicle, per month, which includes unlimited mileage insurance and maintenance. And they are 2021 Camrys or similar vehicles, makes, and models, midsize sedans. The vendor is EAN Holding. And again, that is an approval item for the committee, so we’ll need a motion on that, Mr. Chairman.
Rep Bragg: And they did take bids on that?
BLR Staff: Yes, sir.
Rep Bragg: Yeah, okay. As an approval item, do I have a motion to approve? Alright, I hear a motion. All in favor, aye. Any opposed? Alright, stands approved. And I think that concludes our business chairman. Any other business? Alright, we’ll stand adjourned.